BlogpostAcross industries, the pressure to prove compliance and due diligence is increasing. Retailers, producers and traders are expected to substantiate claims, verify evidence and respond to regulation with speed and accuracy. At the same time, the volume and complexity of audit reports and certificates continue to grow.
Manual verification has long been the backbone and burden of compliance work, day-in and day-out. But as requirements become more detailed and document volumes increase, this approach no longer scales without trade-offs. Time spent on extraction leaves less room for analysis and more space for pricey errors. Inconsistencies emerge and quick assumptions start to replace verified evidence.
That is the reality many organizations are facing today.
The challenge behind audit reports and certificates
Audit reports and certificates are written for people, not for systems. They come in different formats, languages, structures and styling. The same information can be presented in thousands of ways depending on the standard, auditor, country and layout.
As a result, still:
- Most time is spent on manual extraction and rudimentary data entry
- Interpretations differ between reviewers
- Verification becomes impossible to scale consistently
In an era of advanced AI, continuing to handle this work manually is no longer a question of diligence, but of inefficiency. Technology can help, but only if it is applied with care.
Responsibility before automation
At ImpactBuying, we believe innovation should strengthen trust, not only unburden and automate the manual work. This is the principle guiding the development of our newest AI-native features and integrations within IB Solutions.
That is why we chose sovereign AI. Our AI services are trained and hosted by ImpactBuying. We do not rely on external cloud AI providers, giving us control over how the systems behave, how data is processed and shared and how outputs are governed. In this way, the data is safe of our clients.
Control matters in compliance workflows, but so does transparency. Every output needs to be explainable and traceable, while built with human judgement, accountability and validation remaining central.
How ImpactBuying’s AI Evidence Scanner is different
Today we announce our AI Evidence Scanner, as a sovereign AI-powered feature embedded in all of IB Solutions.
It is designed to be practical and auditable:
- Reads and interprets uploaded audit reports and certificates, including multilingual documentation
- Extracts relevant information into structured custom fields
- Flags ambiguity instead of filling gaps
- Keeps outputs traceable to the source information so reviewers can verify quickly and easily
In the product, this is experienced as a simple action. With one click, relevant fields are prefilled according to our client’s native setup. Suppliers and our analysts can immediately see what was prefilled and what needs human validation. This launch marks an important step in how we apply AI within IB Solutions. It is not about automation for its own sake. It is about using technology where it genuinely supports better decisions.
For our clients today, this means:
- Greater scalability without lowering standards
- A consistent verification across suppliers and regions
- A stronger evidence base for compliance and risk decisions
- Preserved data sovereignty and full control
Future AI driven capabilities and integrations will follow the same core principles while control, traceability and human oversight will always remain central.
Join the conversation
If you want to learn more about how ImpactBuying applies responsible innovation within IB Solutions or see how the AI Evidence Scanner works in practice, join our February 10th or March 5th webinar or get in touch to explore our products and solutions.