Personal Assistant Co-CEO’s
You are part of a passionate team and work closely with our two female Co CEO’s and board members. Your main goal is to support and relieve our CEO’s in the broadest way, in all their day to day activities. You like to switch quickly between different activities and you love the dynamics of a hectic and demanding environment where you keep the overview at all times. Together you form a strong team.
• You are motivated, discrete and loyal
• You are service oriented, social and hospitable
• You have strong communication skills and adjust easily on different politic levels
• You work accurately and structured
• You know exactly how to prioritize and what’s important for your CEO’s
• You enjoy a supportive role and always think two steps ahead
• You are a multi-tasker who thrives in a dynamic environment
• You know how to get things done
• You are king/queen in planning and you keep an overview always
• You have a strong interest in sustainability
Your profile
- Preferably Bachelor’s degree (Bs or equivalent) or an associate degree like Schoevers
- Proven work experience as a Personal Assistant
- Good knowledge of the whole Office 365 package
- Excellent understanding of Dutch and English is a must
- Proficiency in German, French, Italian or Spanish is an advantage
- Experience in working for multiple stakeholders is highly preferred
- Excellent organization & planning skills
- Excellent verbal and written communication skills
Your key responsibilities
- Screening and managing the mailboxes of the Co-CEO’s and Office mailbox
- Handling incoming and outgoing email pro-active, handling incoming mail
- Complex agenda management and making appointments (both business as well as personal appointments)
- Prepare CEO’s with the right information before meetings
- Organizing business travels, flights, hotels, diners, transportation and all other travel related matters
- Planning, organizing and taking minutes of meetings and preparing or optimize materials such as sales PowerPoint presentations
- Track and file important documents, contracts and other company information
- Organize events or team outings
- Facility and hospitality support
- Office support; ordering office supplies, groceries for daily lunch
- Office management tasks
Requirements
You Recognize yourself in our company values:
- Trust in yourself and the team
- You want to make a Positive Impact with the work you do and for the people around you
- You have a Can Do Attitude about handling challenges and new things
- And you know how to Have fun and seek joy in your work.
- Excellent analytical and organizational skills
- Excellent verbal and written communication skills
What we offer
- A position that enables self-initiative and ownership
- A great place to work with motivated, professional and enthusiast colleagues
- Attention for professional and personal growth
- Possibilities to grow within a company that is growing
- Flexible working conditions with a working from home allowance
- A market conform salary
- Pension Plan
- 25 vacation days
- Healthy lunches and snacks when you’re at the office
- Impact Buying is a B-Corp organization
In short
- Are you enthusiastic about making an impact with the work you do? Then this is the job for you.
- 36 – 40 hours a week
- Working in an international organisation with 70+ colleagues
- Work together with the whole company
- IB is a company that values diversity, equity and inclusion